Job Title: Administrative Assistant (Training Coordinator)

Job Code: 20703

Job Location: Orange, VA

Job Schedule: 9/80: Employees work 9 out of every 14 days – totaling 80 hours worked – and have every other Friday off

Job Description:

L3Harris is seeking an Administrative Assistant (Training Coordinator) to support the Aerojet Rocketdyne Segment at the Orange, VA location.  Responsibilities include creating presentations/weekly reports, scheduling meetings/morale events, booking travel, submitting expense reports, managing leadership/conference room calendars, proposal tracker, and other departmental administrative tasks assigned in support of the Program Office Team. Management of departmental leadership calendars and conference room scheduling.

Essential Functions:

Under minimal supervision, performs a variety of administrative support duties that are complex in nature and where judgment and initiative are required in resolving problems and making recommendations.

• Proactively organize calendar schedules, email and the day-to-day support of the executives/site leadership.

• Assist with catering to support business meetings for site leadership and other departments.

• Provide comprehensive administration support to executives/leadership, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization.

• Be part of a highly collaborative and supportive team member that work together across the team.

• Coordinate travel and international travel arrangements, and accommodation requirements in connection with others and ensure arrangements in place.

• Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, and within greater AR segment, as necessary. 

• Support administration when required for note taking, group meetings and general support if needed.

• Support general office duties, to include ordering supplies as needed.

• Assist with All Hands Meetings, Monthly Management Meetings and employee morale events.

• Monitor learner’s training requirement with direction from management.

• Manage class and course enrollment for learners, submit completed rosters and mark learner’s completions.

• Create reports for a quick view of learner’s training history and escalate learners with overdue training to management.

• Facilitate onboarding for new hires.

• Support site management and enterprise LMS team on new course implementation.

• Support AS9100 Site Audit for training and development.

• Ability to obtain US Security Clearence. 

Qualifications:

• Bachelor’s Degree and minimum 4 years of prior relevant administrative experience.  Graduate Degree and a minimum of 2 years of prior related administrative  experience.  In lieu of a degree, minimum of 8 years of prior related administrative experience.

• 2+ years experience in managing administrative duties for a business office or small team.

• 2+ years experience with Microsoft Office Tools, to include Excel.

Preferred Additional Skills:

• Excellent verbal and written communication.

• Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision.

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