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L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris is the Trusted Disruptor in defense tech. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title:  Program Administrator

Job Code: 35084

Job Location: Northampton, MA

Schedule: 9/80

Job Description:

Perform administrative duties, including overseeing the shipping process for all programs and executing Wide Area Workflow (WAWF) invoicing related to the DD-250 process; maintain and update schedules/plans and reports/information under the direction of the Program Manager; work with other departments to expedite program tasks; and assist in the preparation of data for presentations.

Essential Functions:

• Draft Shipping Detail Reports (“G” SDRs) gather OQE as needed
• Oversee the processing and management of invoices within the Wide Areas Workflow system.
• Ensure timely and accurate entry of invoice data.
• Review and validate invoices for completeness and compliance with company policies and contract terms.
• Gather data from various systems and draft monthly status reports for assigned programs. Convert/extract and interpret data into a format that can be analyzed by Program team and Customer.
• Responsible for accurate preparation, maintenance and updates to the Depot Inventory Report in support of monthly CDRL submittal adhering to a firm deadline (as required).
• Monitor and accurately maintain Depot Level Repairable (DLR) Report providing timely updates in support of Inventory CDRL.
• Responsible for updating the Depot In-House Inventory Report and Depot Usage file in support of KEO’s yearly investment in Depot Inventory adhering to a firm deadline (as required).
• Knowledge and understanding of Inventory Report, DLR Report and Depot In-House Inventory Report are required in order to analyze data and provide key foundational and accurate inventory management information to the overall Photonics Depot Team (internal and external).
• Responsible for updating the Imaging Failure Tracking & Asset Management System (IFTAMS) database within the US Government’s Information System for Depot Level Repairables (DLR’s).
• Acts as liaison to Government Property Specialist to translate specific customer requirements as it pertains to the Depot program.  This may include utilization of designated Depot Inventory work orders/Projects for Depot Inventory Management to ensure customer needs are met.
• In order to ensure successful Program execution, understand the logic of KEO’s Business Management System as it specifically pertains to DLR order launching, tracking & shipments.
• Assist Program Managers with ordering, shipping support documentation and running Reports including (but not limited to) the following:
  • Preparation of Program Management Directive (PMD) Forms
  • Draft “GFM” Shipping Detail Reports (“G” SDRs); gather OQE as needed
• Responsible for the overall  management of Depot Level Repairable items (DLRs) with oversight from the Program Manager and/or Associate Program Managers.
• Exposure to some company sensitive information and data.

Qualifications: 

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.
• Ability to obtain a US Secret Clearance which requires US Citizenship
• Minimum Experience: 8 years office, Depot program or business experience
• Detailed and task oriented, can change direction/priorities when needed
• Proficiency with MS Word, Excel, Power Point
• Experience and aptitude with SAP and Enterprise Tools focused on Business Systems & Inventory Management
• Must have excellent written and verbal communication skills
• Strong interpersonal skills, builds relationships and work well with others at all levels of the organization.

Preferred Additional Skills:

• Proficient in MS Office, Strong communication and customer relationship skills

In compliance with pay transparency requirements, the salary range for this role in Massachusetts is $68,500- $127,000. This is not a guarantee of compensation or salary, as final offer amount may vary based on factors including but not limited to experience and geographic location. L3Harris also offers a variety of benefits, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays. The specific programs and options available to an employee may vary depending on date of hire, schedule type, and the applicability of collective bargaining agreements.

#LI-BR2 

L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

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