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L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.

Job Title: Administration D

Job Code: 25026 

Job Location: Fayetteville, NC - On-site

Schedule: 5/8

Job Description:

The Administrative Specialist performs administrative duties for an Aircraft Maintenace organization. Position requires daily interface with company personel and customers at numerous levels. Experienced professional with proficient knowledge of administrative duties and practical knowledge of project management. Will manage processes with general supervision. Communicates with contacts inside and outside of the organization to explain and interpret administrative processes, practices, procedures and maintain the schedules for personnel and the aircraft. Recommends enhancements to processes. Works to achieve targets for specific programs and projects with impact on satisfaction of contractual requirments.   

Essential Functions:

• Assist with the preparation of reports, spreadsheets, letters, memorandums, agendas, and schedules; collate and prepare materials for Corporate Meetings.
• Space Planning: Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires.
• Responsible for capital asset tagging and tracking, including classified resources.
• Work within the asset tracking system to track hardware assets and reconcile these with Finance on a monthly basis.
• Create/manage Excel spreadsheets, PowerPoint, reports and action item logs.
• Maintain Personnel schedule, Flight schedule and meeting calendars
• Schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms.
• Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries.
• Arrange travel itineraries and assist with timely submission of expense reports.
• Manage office supply inventory and process office supply orders.
• Receive/Deliver messages, packages, mail, and paperwork.
• Maintain the organizational chart and telephone directory for the department.
• Accurately document meetings and publish meeting minutes.
• Process Purchase Orders for contingent workers and new hires.
• Perform other tasks and assignments as needed.

Qualifications:

• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience. Substitution of additional relevant education and experience for stated qualifications may be considered. Other specific duties, responsibilities and qualifications may be required of employees assigned to this job.
• Must possess an active DoD Secret security clearance with the ability to maintain, which requires U.S. Citizenship.
• Must have a valid Driver’s License.

Preferred Additional Skills:

• Network administraion
• IT experience
• Ability to work alone or within a group.

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L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

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