Administrative Support - Mission Support Team
Melbourne, Florida
Job ID 21123L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.
L3Harris Technologies is the Trusted Disruptor in the defense industry. With customers’ mission-critical needs always in mind, our employees deliver end-to-end technology solutions connecting the space, air, land, sea and cyber domains in the interest of national security.
Job Title: Administrative Support - Mission Support Team
Job Code: 21123
Job Location: Melbourne, FL
Job Description:
Perform general administrative support tasks for the Mission Support Team including, but not limited to, scheduling and preparing for customer demonstrations and training classes, scheduling business travel, processing expense reports, and scheduling training and test vehicles. Prepare documents, spreadsheets, reports, and presentations. Create and/or maintain appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Take and deliver messages, provide information to callers, and distribute and route mail, packages, and paperwork.
Essential Functions:
• Provide comprehensive administration support to staff, exercising confidentiality and diplomacy
• Interface with high-level internal and external contacts
• Organize, create, and maintain appropriate databases in shared/network drives, SharePoint, Microsoft Teams, etc.
• Coordinate events and support additional projects as needed
• Proactively organize calendar schedules, emails, and the day-to-day support of the director
• Support with organizing events, meetings, workshops including any away day communications, invites, and room setup
• Support preparation of materials, presentations, etc.
• Prepare meeting agendas, take meeting notes, and follow-up on action items
• Prepare and edit correspondence, reports, presentations, and other documents
• Maintain and update records, databases, and filing systems, both electronic and hard copy
• Coordinate meetings, catering, and business meals as needed
• Coordinate travel arrangements and accommodation requirements in collaboration with others
• Process and ensure the accuracy of expenses, submit invoices that require approval, and inform of any anomalies
• Assist in the coordination and implementation of office procedures and frequently take responsibility for specific projects and tasks
• Organize and maintain inventory of office supplies and equipment
• Liaise with vendors and service providers as needed
• Provide complex and dynamic scheduling and calendar support
Qualifications:
• High School Diploma or equivalent and a minimum of 8 years of prior relevant experience; Or, 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience
Preferred Additional Skills:
• Strong communication with internal and external customers
• Highly organized and able to complete tasks with attention to detail
• Flexibility working competing priorities in a fast-paced environment
• Willingness to help where needed to make the team successful
• Highly developed job knowledge/skills
• Active Security Clearance
Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information. By submitting your resume for this position, you understand and agree that L3Harris Technologies may share your resume, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.
L3Harris Technologies is proud to be an Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.