L3Harris

Job Title: Administration Level D 

Job Code: 11157

Job Location: Palm Bay, FL

Job Description:

L3Harris is seeking an Administrative Assistant to support a General Manager and program staff within the Surveillance Systems Division. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal and external customers. They must be meticulous at task management and execution excellence. Creates and/or maintains appropriate logs, databases, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks and report generation. Takes and delivers messages, provide information to callers, distribute and route mail, packages and paperwork. Will schedule and arrange meetings, trips or other events involving customer contacts. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and able to interact with all levels of management. The successful candidate will excel at teamwork, as well as working independently. The ability to work with people in various roles and to treat individuals with respect is vital.

 Essential Functions:

• Assist with the preparation of reports, spreadsheets, letters, memoranda, agendas, and schedules; collate and prepare materials internal and customer meetings
• Lead preparation for onsite meetings and catering
• Space Planning: Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires
• Willing to be a building landlord – walking around weekly to check for any safety issues, damaged ceiling tiles, etc.
• Proactively engage client group, at least weekly, to ensure upcoming events and priorities are understood
• Ensure consistency and collaboration amongst other administrators/teams.
• Coordinate with security personnel to ensure clearances and facilities are suitable for the meeting purpose.
• Create/manage Excel spreadsheets, PowerPoint, reports and action item logs
• Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms
• Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries
• Arrange travel itineraries and assist with timely submission of expense reports
• Manage office supply inventory and process office supply orders
• Receive/Deliver messages, packages, mail, and paperwork
• Maintain the organizational chart and telephone directory for the departments and programs
• Accurately document meetings and publish meeting minutes
• Process Purchase Orders for contingent workers
• Perform other tasks and assignments as needed
• Work closely with Security and IT teams to conduct media transfers between different Information Systems (IS)
• Process overtime requests for program team members

Qualifications:

• Ability to obtain a Top Secret SCI clearance required
• Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Additional Skills:

• Advanced proficiency with Microsoft office suite of tools including PowerPoint, Word, Excel, Outlook, and SharePoint
• Excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration
• Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative
• Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators
• Effectively handle multiple simultaneous projects
• Willing to work some occasional extended hours as needed
• Previous experience with space planning
• Prior experience with Staffing/Workforce Management tools
• Experience with Microsoft office suite of tools, including: PowerPoint, Word, Excel, Outlook, and SharePoint