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Administrative Assistant - Level D (Palm Bay, FL)

Palm Bay, Florida

Job ID 11157
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L3Harris is dedicated to recruiting and developing diverse, high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers’ mission and quest for professional growth. L3Harris provides an inclusive, engaging environment designed to empower employees and promote work-life success. Fundamental to our culture is an unwavering focus on values, dedication to our communities, and commitment to excellence in everything we do.

L3Harris Technologies is an agile global aerospace and defense technology innovator, delivering end-to-end solutions that meet customers’ mission-critical needs. The company provides advanced defense and commercial technologies across space, air, land, sea and cyber domains. L3Harris has approximately $18 billion in annual revenue and 50,000 employees, with customers in more than 100 countries.

Job Title: Administration Level D 

Job Code: 11157

Job Location: Palm Bay, FL

Job Description:

L3Harris is seeking an Administrative Assistant to support a General Manager and program staff within the Surveillance Systems Division. The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal and external customers. They must be meticulous at task management and execution excellence. Creates and/or maintains appropriate logs, databases, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks and report generation. Takes and delivers messages, provide information to callers, distribute and route mail, packages and paperwork. Will schedule and arrange meetings, trips or other events involving customer contacts. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and able to interact with all levels of management. The successful candidate will excel at teamwork, as well as working independently. The ability to work with people in various roles and to treat individuals with respect is vital.

 Essential Functions:

  • Assist with the preparation of reports, spreadsheets, letters, memoranda, agendas, and schedules; collate and prepare materials internal and customer meetings
  • Lead preparation for onsite meetings and catering
  • Space Planning: Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires
  • Willing to be a building landlord – walking around weekly to check for any safety issues, damaged ceiling tiles, etc.
  • Proactively engage client group, at least weekly, to ensure upcoming events and priorities are understood
  • Ensure consistency and collaboration amongst other administrators/teams.
  • Coordinate with security personnel to ensure clearances and facilities are suitable for the meeting purpose.
  • Create/manage Excel spreadsheets, PowerPoint, reports and action item logs
  • Maintain calendars; schedule and coordinate meetings, events, interviews, and appointments; reserve conference rooms
  • Answer a high volume of phone calls, screen and route calls, and assist callers with inquiries
  • Arrange travel itineraries and assist with timely submission of expense reports
  • Manage office supply inventory and process office supply orders
  • Receive/Deliver messages, packages, mail, and paperwork
  • Maintain the organizational chart and telephone directory for the departments and programs
  • Accurately document meetings and publish meeting minutes
  • Process Purchase Orders for contingent workers
  • Perform other tasks and assignments as needed
  • Work closely with Security and IT teams to conduct media transfers between different Information Systems (IS)
  • Process overtime requests for program team members


  • Ability to obtain a Top Secret SCI clearance required
  • Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience.

Preferred Additional Skills:

  • Advanced proficiency with Microsoft office suite of tools including PowerPoint, Word, Excel, Outlook, and SharePoint
  • Excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration
  • Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative
  • Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators
  • Effectively handle multiple simultaneous projects
  • Willing to work some occasional extended hours as needed
  • Previous experience with space planning
  • Prior experience with Staffing/Workforce Management tools
  • Experience with Microsoft office suite of tools, including: PowerPoint, Word, Excel, Outlook, and SharePoint

Please be aware many of our positions require the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. In addition, applicants who accept a conditional offer of employment may be subject to government security investigation(s) and must meet eligibility requirements for access to classified information.

By submitting your résumé for this position, you understand and agree that L3Harris Technologies may share your résumé, as well as any other related personal information or documentation you provide, with its subsidiaries and affiliated companies for the purpose of considering you for other available positions.

L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.

L3Harris Technologies is an E-Verify Employer. Please click here for the E-Verify Poster in English or Spanish. For information regarding your Right To Work, please click here for English or Spanish.

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