Facilities Project Manager

Ref: 16821

Waterdown, Ontario

Tasks to be Accomplished

• Provide facilities support to manage L3 Harris locations in Waterdown and Don Mills (330,000 & 45,000 square feet), ensuring a safe, efficient and reliable operations, meeting all environmental sustainability goals.
• Support the Facilities Department maintenance and operations including preventative maintenance, facilities asset management, facilities budgets, quality and overall cost control.
• Plan Facilities projects from start to finish, which includes design, tender, CER/CEPR’s executive sign-off, execute (including but not limited to furniture installations and construction), billing approvals at Waterdown and/or Don Mills sites and co-ordinate all resources in order to accomplish set goals, within the projected timeframe, meeting established budget, ensuring quality and code standards.
• Ensure cost effective purchasing of quality products and services on renovation and construction projects, including planning, contractor selection, negotiation and implementation.
• Negotiate and manage building service agreements, equipment contracts, which range from HVAC, fire safety equipment, elevators, landscaping (summer and winter), waste removal and cafeteria equipment.
• Establish and maintain facility standards, policies and procedures to ensure we maintain a professional corporate image, building efficiencies, while ensuring employee productivity, service and reliability.  
• Liaison with senior management, assist in any corporate real-estate transactions, co-ordination and approval of required documentation to support acquisition.
• Update AutoCAD Drawings (project close-out, seating plan, proposed furniture layouts, annual space allocation)
• BAS (Building Automation Systems – Siemen’s and Viridian) quarterly reviews and provide oversight
• Working with CHQ to meet sustainability goals (hydro, water, gas, waste diversion) including utility tracking
• Oversee EV Chargers
• Support 6S and Op Ex
• Manage Facility Work Orders as assigned
• Contribute in the development and tracking of the annual operating budgets for both sites.
• Contribute to forecasting to a five-year capital projection of needed departmental infrastructure upgrades and replace end of life equipment.
• Establish regularly scheduled service meeting with key vendors, to discuss and ensure they are meeting and exceeding our departmental expectations.
• Provide any and all required reports to management for review and oversight.
• Manage all departmental annual service agreements, working with our internal team and procurement to ensure that all NDA’s are in place and that we are meeting our corporate contractual terms.
• Develop and foster working relationships with the department technicians to ensure they are meeting all departmental metrics.  
• Prepare and participate in annual corporate Facilities audit and provide support documentation for any other required corporate or third-party audits (e.g., EH&S)
• Preparation of annual regulatory reports (e.g., energy) as required.
• Working with maintenance personnel, develop equipment database and schedule for preventive maintenance planning to ensure compliance Facilities requirements and reliable and consistent

Skills Required

• Proficient in MS Office, Project, Outlook, Excel, Word, ppt,
• AutoCAD
• Strong organizational and leadership skills
• Strong negotiation skills with internal and external customers
• Excellent written and verbal communication skills
• Ability to adapt/respond quickly to changing requirements and effectively balance priorities to meet deadlines
• Construction management, General Facilities management
• May require travel between Waterdown and Don Mills as projects arise, position is based out of Waterdown
• Some after-hours work is required to manage on-site contractors or emergency as they may arise
• Good knowledge of HVAC system operations
• Familiar with building codes and electrical codes
• Ability to troubleshoot facility related situations
• BAS (Siemens, Delta)
• Oversee service agreements if necessary

Experience & Education Requirements

• 5-10 years’ experience in facilities
• Undergraduate or Community College degree relevant to facilities management
• CFM or other Facilities/Building Operations designation or registered in educational program leading to designation/certification