Job Title:  Facilities Manager

Job Code: 18147

Job Location: Northampton, MA

Schedule: (9/80)

Job Description: Facilities/ Plant management

Essential Functions:

• Responsible for managing on-site facilities staff, supporting contractors and service providers. 
• Oversee interior space planning/allocations, furniture and equipment layouts, communication services and networking requirements, construction management, maintenance and operations of all company facilities and grounds, of the owned facility.
• Develops, manages, and tracks facilities capital and operating expense budgets, establishes long-range facilities strategic plans in support of business goals.
• Ensures facilities’ compliance with building codes, guidelines, and regulations.
• Responsible for preventative, routine and emergency repair and maintenance of all facilities and facilities support equipment.
• Responsible to maintain and utilize a facilities maintenance management and work order systems.
• Inspects facilities and evaluates HVAC, electrical, lighting, systems, etc.… for size, condition, and suitability for building operations & occupancy.
• Coordinates work of contractors and interfaces with external government agencies on facilities matters.

Qualifications:

• Bachelor’s Degree and minimum 9 years prior related experience. Graduate Degree with a minimum of 7 years of prior related experience. In lieu of a degree, minimum of 13 years of prior related experience.
• 4+ years managing on-site facilities staff, supporting contractors and service providers. 
• Requires management and leadership knowledge in job area.
• Typically has comprehensive knowledge and skills within a specific technical or professional discipline and may have broad understanding of other areas within the job function.
• Must be a US Citizen and be able to pass a background check.

Preferred Additional Skills:

• Leadership and Management: Ability to lead and manage both projects and teams.
• Strategic Planning: Skill in developing and implementing facility plans that align with the organization's objectives.

• Technical Knowledge: Understanding of building systems, HVAC, electrical, plumbing, and maintenance procedures.
• Problem-Solving: Ability to quickly assess a situation and make decisive, effective decisions to resolve issues.
• Financial Acumen: Skills in budgeting, forecasting, and managing operational costs.
• Communication: Strong written and verbal communication skills to effectively interact with employees, contractors, and vendors.
• Organizational Skills: Ability to prioritize tasks, manage multiple projects simultaneously, and keep detailed records.
• Customer Service: Focus on delivering high-quality service to the organization's staff and visitors.
• Negotiation: Skills in negotiating contracts and managing relationships with vendors and service providers.
• Regulatory Knowledge: Familiarity with health, safety, and environmental regulations and standards.
• Risk Management: Ability to identify potential risks and develop contingency plans.
• Sustainability: Knowledge of sustainable practices and the ability to implement energy-saving measures.
• Adaptability: Flexibility to adapt to changing circumstances and the needs of the organization.
• Technology Proficiency: Comfort with using facility management software, building automation systems, and other relevant technologies.
• Teamwork: Collaborative mindset to work effectively with other departments and stakeholders.
• Conflict Resolution: Ability to mediate disputes and resolve conflicts amicably.
• Critical Thinking: Analytical skills to evaluate complex problems and come up with logical solutions.
• Project Management: Experience in overseeing construction, renovation, or relocation projects.
• These skills enable a facilities manager to effectively oversee the functionality, safety, and efficiency of a building or group of buildings, ensuring that they meet the needs of the organization and its employees.