L3Harris

Job Title: Executive Assistant

Job Code: SAS20222706-85243

Job Location: Herndon, VA

Job Description:

L3Harris Technologies is seeking a highly motivated Executive Assistant to perform administrative and staff support to the leadership team of the Surveillance and Automation division in Herndon, Virginia.

The individual must demonstrate the highest level of personal integrity, professionalism, and work ethic as well as delivering a high level of customer service for internal and external customers. They must be meticulous at task management and execution excellence. Easily adapts to changing environments and multiple competing demands. Is equally comfortable working as an individual or in a group setting and able to interact with all levels of management.

Essential Functions:

• Responsible for managing senior staff calendar.
• Responsible for coordinating recurring staff meetings for the division and ensuring that sector and segment meetings are appropriately reflected on senior management calendars.
• Act as gatekeeper to protect executive time.
• Schedules travel for senior staff including airline, hotel, and other travel arrangements.
• Complete and submits expense reports.
• Coordinate staff, customer, and supplier meetings.
• Act as liaison with facilities and IT support to ensure conference rooms are properly configured and that required technology is available.
• Process visitor requests.
• Create and maintains currency of staff phone list, email distribution list and key customer information.
• Support the onboarding of new employees by ensuring desk, computer, and phones are in place.
• Work in conjunction with security office to ensure employees are issued the proper badges.
• Maintain adequate levels of office supplies.
• Act as liaison for issue resolution of facility and general IT problems.
• Provide support to senior staff with consolidation and preparation of PowerPoint presentations for executive and customer meetings.

Qualifications:

• High School Diploma or equivalent and a minimum of 8 years of experience as an administration or executive assistant
• 2 years post-Secondary/Associates Degree and a minimum of 4 years of experience as an administration or executive assistant
• 8 years’ experience in Microsoft Office Suite– specifically, Word, Excel, PowerPoint and Outlook

Preferred Additional Skills:

• Highly proficient in MS Office suite of tools, including Outlook.
• Ability to adapt to a fast-paced, dynamic environment with the ability to prioritize and multi-task.
• Present a professional face to the department and customer (internal and external) as well as be accessible and flexible to the changing needs of the department.
• Demonstrate a strong attention to detail and a high degree of accuracy.
• Possess excellent communication skills, quality commitment, customer focus, strong interpersonal skills and be adaptable.
• Ability to effectively interact with all levels of management.
• Be a self-starter and team player.
• Maintain confidentiality.